You’ll find more information on an extensive bank statement than only a simple ledger of transactions. Account summaries, explanations, notices and disclosures could include the essential information that an accountant needs.

Processing all data is not required if the task is to transfer transactions into an accounting system or spreadsheet. Before creating the output, identify the pages that will be most useful.

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It Doesn’t Mean More Data.

Think about a company reviewing several months of bank activity. Each month’s PDF may contain ten or more pages, but only a small portion of each file contains the table of transactions required for accounting tasks.

Another option is to manually copy these tables, however this could be slow and may cause typing mistakes. Businesses can convert bank statement data into Excel, but only the pages that are relevant.

Docubrew’s page preview lets a user to view and decide what data to process. It is possible to remove cover sheets, disclosures and other pages.

You’re in more control when you first preview

Automation is most beneficial in situations where the user can observe what’s going on.

Instead of simply processing a document in a blind way, Docubrew lets users preview statement pages before completing the conversion. The program extracts figures directly from the statement source, instead of estimating the financial value.

When converting a PDF bank statement to Excel, that preview creates an opportunity to make sure the appropriate pages have been selected and examine the extracted information before downloading the result.

The checkpoint can be simple, but it’s important when dealing with financial records.

The Export’s Shape should be determined by the Destination

The next question is what you intend to make of the transactions.

Excel is very useful when the bookkeeper needs to sort data, inspect rows, or modify the data. CSV is the better choice for data that is going into another system. Docubrew allows QBO output.

If someone wants to convert bank statements to CSV format then they can create CSV. This is a CSV instead of constructing an Excel worksheet initially and later manually changing the formats.

Docubrew’s output has been designed to be used with accounting platforms such as QuickBooks, Xero, and FreshBooks, as well as spreadsheet-based workflows.

Scanned Paper Statements Can Join the same Workflow

The use of selective conversion isn’t restricted to digitally generated PDFs.

Businesses sometimes have older statements available only as scans of paper. Docubrew comes with OCR for PDF scans that allow those documents to be processed, too.

It can be extremely useful in accounting historical projects, in which some documents have been digitized while others were taken directly from paper. They can be converted with the same method before being reviewed prior to exporting.

You can process locally or utilize cloud

The outcome of financial records is as important as how they are interpreted.

Docubrew’s Windows Desktop application can convert documents locally on the client’s computer. Cloud options are for users who would like to process documents via a browser. Docubrew claims that the cloud option automatically deletes deleted and uploaded files within 24 hours.

Ultimately, converting a bank statement to Excel shouldn’t mean loading every page of a document into an Excel tool and hoping that the output will be helpful.

Begin by looking at the pages that have the information you require. Look at what’s missing. Select the format to be used for the next accounting task.

It is possible to build an efficient financial workflow through the deliberate process of processing less instead of processing more.